Privacy Policy
This privacy policy is for the company, Jamie Vuong Personal Training (jamievuong.co.uk). It applies to clients (both current and former), as well as any people who enquire about personal training.
What data we collect
The personal data we collect from you includes:
Your personal details, including your full name, gender, date of birth, and occupation
Your contact information, including your address, email address, and mobile number (as well as your emergency contact name and their number)
Your medical history, such as those found in the Physical Activity Readiness Questionnaire (PAR-Q)
Your measurements, including scale weight and body part circumferences
Your photos and workout recordings, such as those taken for before and afters, and any training videos of you (this only applies if you’ve given consent to allow these to be taken)
Your nutrition information, including figures calculated for tracking calories and example meal plans
Your lifestyle information, including the goals you want to achieve
Your payment information, such as those stored on PayPal
Your check-ins and feedback, including weekly/monthly check-ins and any surveys sent out
All the information above will mostly be collected from any PAR-Qs filled out before your first personal training session. You’ll also have to sign off a Personal Training Client Agreement which details our terms and conditions. This information may also come in through my website, emails, text messages, WhatsApp messages, Google Forms, and PayPal.
Why we need your data and what we do with it
We process personal information in order to fulfil the contract for the provision of the personal training service you are considering. Your health data is necessary for legal purposes and to ensure I am appropriately qualified to help you.
Your information is also used to allow us to know the best way for you to move forward on your journey, as well as for us to know how we can improve the service to provide you with the gold standard of personal training.
We may also use your information for marketing purposes, including any email updates about the business, newsletters, blog posts, and social media (this applies only if you’ve given consent).
Our legal basis for processing your data
Consent: using your data for marketing purposes (including social media), any photos or videos taken of you
Contract: Personal Training Client Agreement (which details the terms and conditions)
Legal obligation: Physical Activity Readiness Questionnaire (PAR-Q) - we are required by law to collect this information in order to legally train you
Legitimate interests: to provide any updates on the service, reply to any enquiries or questions, to give you suggestions on how to move forward with your health and fitness goals
How long do we keep your data
Your data will be held on file for 7 years following the end of the service in accordance with legal requirements.
Where your data is processed and stored
All the information above is stored on my personal computer (which only I have access too). Information is kept in spreadsheets, PDF files, emails, and folders. Most information will be backed up to Dropbox (you’ll have access to your personal Dropbox folder). Payment information is taken and stored on PayPal. Information is also stored on Google (Gmail and Forms) and AWeber (an email marketing software) for marketing purposes and to send email updates. My accountant will also have access to certain data for tax purposes.
How we protect your data and keep it secure
We are committed to doing all that we can to keep your data secure. All access to files have password protection. Dropbox, PayPal, Google, and AWeber, all keep your data secure through multiple layers of protection - for example, your data is protected using varying levels of encryption.
Your rights
Right to be informed: about the collection and use of your personal data
Right of access: personal data we hold about you
Right of rectification: rectify any inaccurate information you provide
Right of erasure: to have your personal data removed (this only applies in certain circumstances)
Right to restrict processing: request the restriction or suppression of your personal data (this only applies in certain circumstances)
Right to data portability: to obtain and reuse your personal data for your own purposes across different services
Right to object: the processing of your personal data in certain circumstances
If you would like to know more about your rights, please visit the Information Commissioner’s Office (ICO) here: https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
Links to other websites
jamievuong.co.uk contains links to other websites.
This privacy notice only applies to jamievuong.co.uk, and does not cover any websites that we link to. These services have their now terms and conditions and privacy policies. If you go to another website from this one, read the privacy policy on that website to find out what it does with your information.
Contact us or make a complaint
You may request to see the information we hold and have it corrected or deleted at any time. If you wish to do so or have any questions regarding our privacy policy please contact me, Jamie Vuong, on jamievuong.pt@gmail.com.
You have the right to lodge a complaint with Information Commissioner’s Office (ICO) should you believe we are not processing your information in accordance with the law or your request has not been dealt with appropriately.
Changes to this policy
We regularly review our privacy policy. If any changes are made, you will be notified and any updates will be found here. In that case, the ‘last updated’ date at the bottom of this page will also change.
Last updated 5 June 2020
